The process of planning a wedding involves the coordination of many different components, including people. It can be stressful and it can be exciting. Chances are the couple-to-be will be handling conversations with vendors they may have never worked with before. It may be tempting to simply sign on the dotted line when hiring wedding vendors and hope for the best.
But the process can prove more fruitful when couples prepare for it by compiling a list of questions designed to ensure they know what they’re getting before they enter into a contract.
The most important question to ask is whether the vendor is available on the day you have chosen to get married. The house of worship or place where you will be exchanging vows should be set first, and then additional vendors can be interviewed to confirm their availability and the scope of their services.
How long a company has been in business, and more importantly how much experience they have with weddings, can be a telling detail. Experience is not always indicative of ability, but vendors with long track records of success may prove easy to work with.
Check if the vendor is insured. It can be a risky proposition to work with vendors who are not insured.
From florists to private caterers to specialty performers, it is acceptable to ask vendors if they will be there the day of the wedding to manage things or if it will be a third party or another representative. Confirm all pertinent details, including who will be there on the day of the wedding, in advance.
Understand how the vendor expects to be paid. Many businesses require a deposit up front to book the date. Some may want payment in full a week or so before the wedding day. Others may enable you to make monthly payments for a set period of time.
Ask how the vendor handles cancellations, and whether any deposit or portion of the money already paid will be refunded.
Know how long you have to make any changes to your plans, colors, music choices, or other details.
It’s important to determine if gratuity, travel, overtime charges, cleaning fees, or any other charges are included in the contract or if it leaves room for additional expenses.
Figure out if the vendor handles just one wedding per day or if they have staff to cover multiple weddings on a given date.
Certain dates are busier than others. Find out if the vendor charges a premium for holidays or particular times of the year.
Couples are urged to exercise due diligence and ensure contracts with vendors specify all details before signing on the dotted line. Couples can prepare a list of questions designed to ensure they know what they’re getting before they enter into a contract with a wedding vendor.